Conflict of Interest Policy

Conflict of Interest Policy

The Board of the Valley Falls Free Library is sensitive to real and perceived conflicts of interest. When a conflict of interest is identified, the affected board member will refrain from participation in the discussion and will not vote on the issue in question. It is required that any potential conflict be transparently offered up to the Library Board for assessment.

Guidelines for  assessing and dealing with a potential conflict of interest:

  • All staff and trustees of Valley Falls Free Library will consent to disclose any potential conflict of interest.
  • Any such instance where a conflict of interest may be present will be brought before the Library Board for discussion.
  • During this discussion the party with the potential conflict will be allowed to speak on their own behalf.
  • If it is determined by the Board that a conflict of interest does not exist, the concerned party will be allowed normal voting privileges in regards to the item in question.
  • If it is determined by the Board that a conflict of interest does exist, the conflicted party will not be allowed to vote on the item in question, nor will the conflicted party be allowed to be present during a final vote on that item.
  • Meeting minutes will include documentation of all discussions and votes regarding a potential conflict of interest. Meeting minutes are available to the public by request.

*It is the responsibility of ALL staff and trustees of Valley Falls Free Library to disclose any potential conflict of interest. To NOT do so could be grounds for suspension, and in some instances dismissal from library service.